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The Midas Awards®
Rules and Regulations

We encourage everyone to please read the official rules and regulations very carefully—they will provide you with important information on dates and deadlines, entry fees, technical requirements, and more. If you have any questions, please don’t hesitate to contact us.

VIEW 2013 CATEGORIES

 

1. COMPETITION DATES AND FEESOpen or Close

Important dates:

Accepting Entries: 01 July 2013
Deadline To Enter: 30 September 2013
Enter by 15 August and save 10%! Use code SM2013

Entry fees:

Single Entry: $345 USD
Campaign (up to 3 pieces, same medium): $525 USD
Integrated (up to 6 pieces, any media) Campaign: $695 USD

IMPORTANT: All entry fees must be paid in full before entries will be eligible for judging. Payment must be received within 7 days of submitting your entries or they will be withdrawn from the competition.

A separate fee is applicable for each category selection. If you are submitting more than one entry, send only one payment for the total amount of all of entry fees. Your shipping costs, insurance, customs duties, and bank transfer fees are your responsibility. We do not charge media handling fees, sales tax, or VAT taxes.

Preferred payment types: Visa, MasterCard, or AMEX.

Currencies accepted: US Dollars and Euros

Credit card fees: American Express, 2.5% of total order; MC and Visa, 1.5 %

Paying by bank transfer: You must prepay all of your bank’s transfer fees. An additional fee of $35 USD will be added to your grand total to cover intermediary transfer fees.

Your invoice number and our bank transfer information will be available to you prior to checkout, and you’ll be able to print your invoice for your accounting department. Once the transfer is executed, get the bank transfer number from your accounting department, enter the number in the space provided in the checkout form, and complete the entry process.

Refund Policy: Refunds of entry fees will only be granted if a request is made within 14 days of submitting entries. A $100 fee will be charged to cover administrative costs. No refunds will be made once judging begins, but entries will be withdrawn from the judging schedule.

For more information, call +1 (212) 643.4800 or email us.

2. ELIGIBILITYOpen or Close

To be eligible for the 2013 competition, entries must have been first produced, aired or screened between August 1, 2012 and October 31, 2013.

3. DISPOSITION OF ENTRY AND EXPOSITION RIGHTSOpen or Close

By entering, you grant International Awards Group, LLC and Midas Awards the rights to showcase, display, exhibit, publish and or to reproduce submitted work for educational, promotional and entertainment purposes. By entering, you also agree to hold International Awards Group, LLC and Midas Awards and any of its affiliated companies exempt from any costs or expenses of any claim arising out of such use.

If you do not wish for your entry to be displayed on our Winners Showcase, please check "No" after "Showcase" in Step 1 and your entry will not be published or showcased (save for a representative thumbnail) and will only be seen by competition staff and judges.

Entries and materials submitted will not be returned unless requested in writing at time of entering.

4. AWARDSOpen or Close

Winners will receive one award per entry (either a trophy or a certificate, depending on the final status the entry earns) with credits as detailed in Section 11. Additional trophies can be ordered from the Midas Awards Store and include personalization to recognize the contributions of individuals involved with the entry.

Winners will be announced by early December 2013. Press releases will be sent to international wire services and to the international, regional and local advertising trades. All winners will be published on our website, promoted via our media partners, as well as our international representatives, in their publications, press releases and live events.

5. CATEGORIESOpen or Close

You may enter the same item or campaign in more than one category; however a separate fee is applicable for each category selection. While you may enter the same campaign into several categories with one form, a separate form must be filled out for each campaign. A printable record with a total of all entries will be automatically generated at checkout and emailed to you.

  • PRODUCTS & SERVICES
  • Accounting, Audit & Tax Services
  • Annual Reports
  • Auto Leasing
  • Banking
  • Brokerage
  • Consulting Services
  • Corporate Image
  • Credit Card
  • Customer Service
  • E-Commerce Site
  • Electronic Banking
  • Employee Communications
  • Financial Exchange
  • Financial Media
  • Financial Planning
  • Financial Services
  • Financial Services: Retirement
  • Financial Software
  • Insurance
  • Investment Advisors
  • Legal Services
  • Lending
  • Mutual Funds
  • Online Brokers
  • Public Service
  • Real Estate
  • Sponsorship
  • CRAFT
  • Acting/Presentation/Narration
  • Animation
  • Art Direction
  • Cinematography
  • Copywriting
  • Design/Identity
  • Direction
  • Editing
  • Humor
  • Illustration
  • Music: Original Content or Integration
  • Navigation
  • Photography
  • Rich Media
  • Sound Design/Effects
  • Special Effects
  • Typography
  • USE OF MEDIUM
  • Advertising: Magazine
  • Advertising: Newspaper
  • Advertising: Online
  • Advertising: Radio
  • Advertising: TV & Cinema
  • Brochure
  • Digital
  • Direct Mail/Collateral
  • Events
  • Film
  • Guerrilla/Alternative Media
  • Magazine
  • Mobile
  • Newsletter
  • Newspaper
  • Non-Broadcast Video
  • Outdoor/Transit/Out-of-Home
  • Place-Based Media
  • Point-of-Purchase
  • Print
  • Social Media
  • Website
  • USE OF DISCIPLINE
  • B2B
  • B2C
  • Branding
  • Corporate Image
  • Design
  • Direct Response
  • Events
  • Integrated (Mixed Media)
  • Interactive
  • Internal Communications
  • Low-budget (<$100,000USD)
  • Media Planning
  • New Product/Service launch
  • Product Placement
  • Promotions
  • Public Relations
  • Public Service
  • Sponsorship

6. CAMPAIGNSOpen or Close

Single-medium campaign entries can be up to 3 pieces from a single medium (e.g. 3 print ads, or 3 online ads, or 3 radio spots).

If mailing digital files for your single medium campaign on a CD or DVD, all files must be clearly named with their corresponding Item ID numbers (e.g. 405131-1, 405131-2, 405131-3).

Single-medium campaigns that include physical items (e.g. brochures, direct mail, calendars) must be mailed as hard copies and clearly marked using the Item ID labeled provided on the bottom of your invoice. All Collateral Items must be accompanied by digital images on CD.

Integrated campaigns may include no more than a total of 6 pieces. Only 1 entry form is required per campaign, but all pieces must be clearly labeled. Submit all pieces of a campaign together on 1 medium if possible (i.e. one DVD with 2 seconds of black or silence between each spot).

IMPORTANT NOTE ABOUT INTEGRATED CAMPAIGNS At our judges’ request, all integrated campaigns should be submitted as a digital presentation incorporating the campaign brief, goals, various creative elements, and any direct results attributable to the success of the campaign. This presentation may be a PDF or video summary (.mov). Integrated campaigns that include physical items (e.g. brochures, direct mail, calendars, etc.) in addition to digital components can be mailed as hard copies, on CD and DVD, and clearly marked using the Item ID labels provided on the bottom of your invoice.

7. TRANSLATIONOpen or Close

If your entry was not in English and does not include subtitles, please include an English translation including major headlines and titles.

NOTE: No offline paper printouts of your translation or synopsis will be accepted. We strongly recommend that you subtitle all video entries in English.

8. SYNOPSIS/CONTEXT STATEMENTOpen or Close

While finance is a global issue, local languages and cultures play important roles in effective financial communication. To ensure that each Midas entry is evaluated properly, the judges encourage all entrants to provide a short summary of the framework in which the entry was prepared and published. This summary may cover issues such as the target audience, marketing objectives, and financial environment, and can include explanations of cultural nuances, word plays, graphic references, etc. It must not exceed a single page in length and should be entered in the space provided on the online entry form.

9. SUBMISSION OF ENTRYOpen or Close

All entries must be submitted through the online entry system found on midasawards.com. We no longer accept offline paper entry forms.

You may submit a single piece or campaign into multiple categories without filling out separate entry forms. Simply click the box next to each category you wish the entry to be considered. Please note that a separate entry fee is applicable for each category.

You must have a Midas Awards account to enter. To begin, create an account or log in to your existing account.

IMPORTANT: To prevent possible data loss, you must be logged in before beginning the online entry process! Once you are logged in and have provided basic information for your entry, you will be able to select the competition you are entering from the menu and proceed as directed.

Be sure to submit all of your entry data before proceeding to checkout. A printable record of the total for all your entries, including an invoice for the total amount due will be automatically generated at checkout and emailed to you.

10. TEXT FORMATTINGOpen or Close

To better judge and showcase your work, please adhere to the following standards for text formatting.

TITLE OF ENTRY AND BRAND NAME

Proper case (first letters of each word capitalized) must be used in the title and brand name. Campaigns must be named with a single series title or with individual ad titles separated by slashes.

  • Single entry example:
  • Title of Entry
  • Campaign example:
  • Title One / Title Two
  • Campaign example with overall title:
  • Campaign Title: Title One / Title Two

CLIENT / BRAND URL

Submit client or brand web addresses ONLY.

  • Example:
  • www.midasawards.com

TRANSLATION / SYNOPSIS

Include text in sentence case (first letter of each sentence capitalized). Do not use all capital or all lowercase letters.

  • Example:
  • This entry was created to support the release of a movie. It was released worldwide.

11. CREDITSOpen or Close

You may use any title you wish for the people involved in the creation of the work, but please be sure to include everyone so the entire team can be recognized on the web, in publications, in press releases, on our website, and in our showcasing venues. Customized personalized awards will be available immediately following the announcement of winners.

CHARACTER LIMITS

When entering your credits, please be aware there is a maximum of 55 characters (letters, symbols, and spaces) allowed per line when using upper and lower case characters. If you use UPPER CASE CHARACTERS, the limit is 35 characters per line. You will be able to preview your credits before you move on to the next page.

If you earn an award, all provided credits will be published on the website, but space limitations prevent full credits from being listed on trophies and Finalist Certificates (see “Trophy Credits,” below). Please review for accuracy, and list each credit only once—credits do not need to be repeated.

Talent names and job titles must be in proper case (first letters of each word capitalized). Please do not use all capital or all lowercase letters. Do not use commas to separate first and last names or job titles. Do not abbreviate job titles unless necessary to adhere to character limits. If listing multiple names or titles, separate with slashes. A few examples:

John Doe, Creative Director
John Doe / Jane Doe, Creative Directors
Jane Doe, Creative Director / Art Director

CREDIT ORDER

Please enter your credits in order of rank, with the highest-ranking team member first.

TROPHY CREDITS

Trophies will feature five lines of credits, taken directly from your entry form:

  • Line 1: Entering Company
  • Line 2: Brand/Sponsor
  • Line 3: “Title of Entry”
  • Line 4: Category
  • Line 5: Year & Competition

CERTIFICATE CREDITS

Certificates feature all credits from lines 1-5 above, plus additional credits you supply for lines 5-10:

  • Line 1: Entering Company
  • Line 2: Brand/Sponsor
  • Line 3: “Title of Entry”
  • Line 4: Category
  • Line 5: Year & Competition
  • Line 6: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 7: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 8: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 9: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 10: Company and/or Person(s) Name(s) & Job Title(s)

WEBSITE CREDITS

The website will feature the full complement of credits you supplied:

  • Line 1: Entering Company
  • Line 2: Brand/Sponsor
  • Line 3: “Title of Entry”
  • Line 4: Category
  • Line 5: Year & Competition
  • Line 6: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 7: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 8: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 9: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 10: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 11: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 12: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 13: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 14: Company and/or Person(s) Name(s) & Job Title(s)
  • Line 15: Company and/or Person(s) Name(s) & Job Title(s)

CREDIT ENTRY ASSISTANCE

The Midas Awards uses Your Awards Company, Inc. to process entries into our competitions, and we are delighted with the services they provide. They offer a unique service to our entrants: They will do the busywork of entering your credits for a nominal fee of $100 per entry. They also provide complete entering services, including uploading of your work. If you are interested in their services, send an email to enteringservices@yourawardscompany.com.

12. UPLOADING SUPPORT MATERIAL & TECHNICAL GUIDELINESOpen or Close

We recommend uploading all supporting material for your entry directly to our server, except for collateral entries as noted below. Files larger than two gigs can be uploaded to our FTP server.

You have two choices for uploading your support material:

  1. You can upload your pieces from within the entry process at the end of Step 1.
  2. You can wait until after you checkout, and add your pieces later using the upload link you'll get with your invoice.

Both methods will upload the supporting material for your entry directly to the NYF server

ACCEPTED DIGITAL FORMATS

  • .jpg
  • .gif (only for material originally produced as GIFs)
  • .mov / .mp4
  • .mp3
  • .mpg / .mpeg (only for entries originally compressed in MPEG-2 format)
  • .pdf
  • .flv (only for entries originally produced in Flash)
  • Collateral (sending supporting material via post; see note below)
  • Website — Please provide the URL and log in (if one is required) if you use an outside website to display your support materials. Please be sure the website and login credentials are available throughout the entire judging period (through December 15, 2013).

COLLATERAL

Direct mail, catalogues, brochures, detail sales aids, annual reports, calendars, novelty promotional items such as key-chains, cups, medical models, T-shirts, etc. must be sent via courier or post. Each entry must be in a separate envelope with an Item ID label attached to it. One copy of your invoice/entry form must be included in with the shipment.

IMPORTANT: Digital versions of hard copy entries are unnecessary and do not need to be uploaded.

ONLINE ENTRIES: FILE SIZE UNDER 2 GIGS

If you do not upload your entries within the entry process at the end of Step 1, you will find a separate upload link for each of your pieces at the bottom of the invoice automatically emailed to you after checkout. Please be sure to upload all pieces.

Audio Upload

Standard MP3 format (MPEG-2 Audio Layer III), stereo or mono, 44.1 kHz, 16 bit sampling, minimum sample rate: 160 kbps. Please include a script of the piece in the translation field, even if it is in English.

Image Upload

.jpg file format, maximum quality, 300 dpi resolution in RGB color, 2000x3400 pixels (portrait or landscape).

Note: .jpgs in CMYK format are NOT accepted.

.pdf - Please use PDF version 1.5 or higher (generated by Adobe Acrobat Version 6 or higher.) CRAFT: Photography entries not being submitted on hard copy should be pre-press ready with all fonts embedded.

Video Uploads

All .mov / .mp4 videos must use H.264 compression. The audio must be encoded in Stereo using the MPEG 4/AAC compressor with 48 kHz 16 bit sampling.

For SD files use the H.264 at Main Level compression profile. Acceptable frame rates: 25 fps (PAL); 29.97 fps (NTSC). Acceptable frame sizes: 720x576 for PAL; 720x486 for NTSC (both with rectangular pixels per ITU-R Recommendation BT.601). Ten bit video sources are preferred.

For HD files use the H.264 at Main Level compression profile. Acceptable frame rates: 23.98p, 24p, 25p/50i, 29.97p/59.94i and 59.94p. Acceptable frame sizes: 1920x1080 and 1240x720.

Important: Please maintain the original frame rate and frame size of your source material. If you have any questions, please contact us at midasprocessing@yourawardscompany.com.

Websites And Online Advertising

Not only can you submit websites as entries, you may also set up a web page with your supporting creative material instead of uploading it to our servers. Just provide the URL in the proper place on the entry form. The same technical requirements outlined above apply.

IMPORTANT: The URL should lead directly to your entry and not require a password or login. All submitted URLs must be active from the time you submit your entry through December 2013. Please refrain from branding the page with the entering company’s logo.

ONLINE ENTRIES: FILE SIZE OVER 2 GIGS

To upload entry files larger than two gigs, you must have FTP software installed on your desktop. The same technical requirements outlined above apply. If you don’t have FTP software, here are three options we recommend (in order of preference) and links for download:

  • Cyberduck (Mac and PC): http://cyberduck.ch/
  • Transmit (Mac): http://panic.com/transmit/
  • FileZilla (Mac and PC): http://filezilla-project.org/download.php

Follow these steps to prepare your entry submissions for upload via FTP:

  1. Create a folder on your desktop and name it with your NYF Invoice Number. Do not copy this folder onto the FTP.

  2. Name each individual piece with your NYF Item ID Number followed by a dash and the piece number (no spaces), and copy each entry submission piece into the folder. Please use only your Item ID Number and piece number to name your files—do not use any letters; use those numbers ONLY. This is the only way our system will recognize your pieces and match them to your entry.

    Example: NOT ACCEPTABLE
    123456-1.mov AgencyName123456-1.mov
    123456-2.jpg EntryTitle123456-2.jpg
    123456-3.pdf AnythingOtherThanTheItemIDNumber123456-3.pdf
  3. Once you have created this folder and copied all pieces into it, log in to our FTP server using an FTP program (not a web browser). Log-in credentials will be provided in the email you will automatically receive after you check out.

  4. Copy each file from the folder to the FTP (remember: do not copy the folder itself). If you are uploading more than one file, the system will list them in a queue. You may enter additional submissions at another time.

  5. The FTP program will estimate how long it will take to upload your file and display a progress bar. Upload time varies based on its size, your internet connection, and web traffic.

Note: Our file transfer system is secure. Once uploaded, no one—including yourself!—will be able to view your submissions. Because of this privacy protection, some FTP programs will display an error message when connecting. You may see “Failed to retrieve directory listing” or “Directory listing failed.” Please ignore these messages. They are only an indication that the privacy settings are working. If you wish to view your entry, please allow 72 hours after transfer and use the Upload Links found at the bottom of your invoice.

If you use this option, we recommend that you follow the file size and formats above. Please remember to keep the links active through the entire process including the ceremony.

OFFLINE ENTRIES

We only accept online entry forms and recommend uploading all supporting material directly to our server, but you may submit your supporting materials through the post. Please follow the below guidelines carefully. Every piece you submit via post must include the Item ID number found on your invoice. This is the only way we can match your work to your entry. You will find Item ID numbers for each piece of your entry at the bottom of the invoice automatically emailed to you after checkout. You may either clip the numbers from the invoice and attach, or write them directly on the piece.

Audio

Entries must be submitted in MP3 format on CD-ROM or audio CD. Each commercial must be preceded by an announcer naming the entering company, advertiser, title, and length of entry. Be sure to affix or write the corresponding Item ID number on the disc. Please include a script of the piece in the translation field, even if it is in English.

Images

Entries must be submitted in .jpg file format (300 dpi, maximum quality, RGB color, 2000 pixels by 3400 pixels) on CD-ROM. Insert each piece in an envelope with a copy of the entry form or printed invoice and translations (non-English entries only). Label the envelope clearly with company name, category, entry title, and Item ID numbers.

Video

Video entries may be submitted on CD-ROM or DVD-ROM as .mov files using H.264 at Main Level compression. (Utilizing the same specifications as on-line submissions.) Video entries may also be submitted as standard PAL or NTSC video DVDs for an additional processing charge of $50.00 USD.

Please maintain the original frame rate and frame size of your source material, reducing the compression quality only if necessary to fit on the disc. All entries should be submitted together on a single DVD or CD, if possible. If submitting a DVD that is burned in-house, please remove all region and security encryption.

Note: We no longer accept Digibeta or any tape-based media.

Insert each piece in an envelope with a copy of the entry form or printed invoice and translations (non-English entries only). Label the envelope clearly with company name, category, entry title, and Item ID numbers, and be sure to affix or write the corresponding Item ID number on the disc. You must prepay all shipping costs, insurance, customs duties, and handling fees for all entries. We cannot assume responsibility for customs clearance. You will be notified by email when your package has been received.

Send labeled materials, along with the computer-generated invoice and any fees due, to:

  • The Midas Awards
  • c/o Your Awards Company
  • 260 West 39th Street, 10th Floor
  • New York, NY 10018, USA
  • Phone: +1 (212) 643.4800
  • Fax: +1 (212) 643.0170

NEED HELP? CONTACT US!

We at the Midas Awards wish you well in this year’s competition. We welcome any comments, suggestions or questions you may have so please don’t hesitate to contact us at 1.212.643.4800 or email us at info@midasawards.com.


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